Reporting to the Manager, Projects & Contract Administration, the Spare Part Sales Project/Contract Administrator is critical to the success of Hepburn’s mining business. In this multi-faceted role, the selected candidate will be responsible for managing all aspects of the spare part sales process from customer inquiry to order shipment and everything in between. You may also be engaged to provide inputs for capital inquiry sales campaigns.
Main responsibilities:
- On a daily basis, you will communicate with customers, suppliers and internal stakeholders including Engineering, Quality Assurance and Finance
- Take and vet customer inquiries, identify solutions, obtain supplier quotes, prepare cost estimates within established margin guidelines, prepare sales proposals and follow up with customers
- Order execution: acknowledge customer orders, issue purchase orders and work with suppliers to ensure that parts are ordered and delivered to customer requirements
- Monitor supplier deliverables to ensure compliance with Quality Assurance requirements
- Shipping and receiving: coordinate incoming shipments, consolidate and prepare packages for delivery including required shipping documentation, packing lists, customs invoices, B13’s, certificates, and labels
- Identify supply chain risks and take measures to mitigate
- Prepare and issue customer invoices
- Maintain complete, accurate and organized electronic records
We are looking for someone with:
- A post-secondary education in a business, technical or a related discipline
- Proven experience in supply chain management including vendor selection, procurement processes, payment terms, price negotiations and contracts
- 3-5 years of purchasing experience in an engineering or manufacturing environment
- Familiarity with technical terminology and the ability to understand drawings and related documentation
- Strong communication, interpersonal and customer facing skills
- Excellent organizational skills and the ability to effectively manage multiple priorities
- Good at identifying risks and devising solutions to address them
- Familiarity with Incoterms, freight forwarding, commercial invoicing and related
- Knowledge of mining industry standards, regulations and hoisting equipment is an asset
- Excellent English proficiency, written and verbal, is a must. Proficiency in Spanish will be seen as an asset.
- Proficiency with MS Office suite (Word, Excel, Outlook) and experience with MRP databases.
- Curiosity, who enjoys learning, has a continuous improvement mindset, takes pride in their work, and is highly accountable.
HOW TO APPLY: Interested candidates should submit their CV/resume, with a covering letter, to the attention of the Human Resources at: HR@hepeng.com
*No agencies or search firms please*
A few more things…we are a proud Canadian business, and we care deeply about our people who deliver safe and trusted engineering systems and solutions to our valued customers globally. We are located in a modern, state-of-the-art office near Bloor/Islington intersection and all major highways and transit hubs. We have a very competitive compensation, bonus and benefits program, as well as a commitment to company socials and community involvement.
NOTE:
- Accommodation is available throughout our recruitment process for applicants with disabilities.
- This is a replacement position. Estimated salary may range between 60,000-100,000 CAD.
- Every application is reviewed by a human recruiter and all hiring decisions are made by people. In some cases, AI-assisted tools are used to help review applications based on job-related requirements and qualifications.
- We thank all applicants for their interest, however; only those selected to participate in the interview process will be contacted.
For more information about Hepburn Engineering Inc. visit www.hepeng.com
